Frequently Asked Questions

This FAQ will address the things we are asked by newcomers and old hands alike. If there is something you would like explained (eg "Do I need a spare bulb for my 10 LED torch?") then drop us an email at entries@chasewalk.org and we write an answer for everyone to see!

Do I need a spare bulb for my 10 LED torch? No, although with LED head torches now available for low cost and weighing only a few grams, why not carry an entire spare torch!
What is the requirement for hi-viz items and why do we need it?'Hi-visibility waistcoats with reflective banding which must be visible front and rear. These must be worn during the hours of darkness, when walking along any roads that do not have a recognised footpath or when instructed to do so by an event marshal.
A minimum of 1 additional hi-visibility waistcoat with reflective banding which is to be placed around the rucksack of the teams back marker.'
Last year some entrants stretched the boundaries of what was and wasn’t acceptable. We have therefore redefined the rules that relate to this extremely important safety aspect (see above). For safety purposes their will be times during the event where you will be required to wear (not carry) a hi-visibility waistcoat. This waistcoat must also have reflective material for use at night time.
Not only does this provide a safety feature when walking near moving traffic but it also assists safety teams to find you at night in the event you get lost or have an emergency. You cannot have too much hi-viz/reflective or other safety indicators (maybe the back light off a bicycle fitted to the rear marker rucksack in addition to the waistcoat). But please do take this aspect seriously.
This is an example of the kind of waistcoat that is acceptable.
Do we have to enter online?We hope that everyone will be able to use the online facility - it should make it easier for you to manage your teams, and allows our admin team to see the current situation wherever they are.
You only need one userid to manage any number of teams, and once your payment is received you will be able to register your teams online too.
We will not be taking payments online. Once you register a team you will receive instructions by email of the amount due and where to send a cheque.
If you really cannot do an online entry, please contact us for alternative arrangements.
Why are you asking for mobile phone numbers for all walkers?For a few years now we have been asking for the mobile number of a team member so that we can contact the team if the need arises. This has only been used a couple of times, but has been very valuable on these occasions.
We feel it is a fact of life today that nearly all walkers will be carrying a phone, and if we only have one number per team and the owner of that phone retires then we no longer have a valid contact number. Also mobile coverage does vary across the Chase and one network may function where others do not.
We recognise some people may not wish to give out their personal number, or indeed may prefer to leave technology at home while walking, but it may help us to ensure your safety if we have a contact.
We are not members of the Scout Association. Can we take part?If you are members of Girguiding please see separate FAQ below.
If you are members of another organisation that provides insurance cover for participants in outdoor activities, you might be eligible to take part in the Chasewalk.
Please contact us by email to discuss details.
What is the process for entering a team using the new online method?Step 1: Create a user account at http://chasewalk.org. Your email address will be your userid, chose your own password. Sign in to the site.
Step 2: Add as many teams as you need to, in either or both of Scout and Main events, using the "Entry Management" options. For each team you will receive an email with payment details and instructions.
Step 3: Send your payment by mail (one cheque or several, we don't mind!). We are not a big enough event to justify setting up online payments, and anyway many payments are from Group accounts which do not have this ability.
Step 4: When we receive your payment, you will receive a confirmation email. The button to link to team registration (in your Entry Management page) will be enabled.
Step 5: Register the details of your team members online.
Step 6: Select the button to create a PDF Registration Form, print this and complete the remaining details, and most importantly get it signed by your DC or representative.
Step 7: If you need to add team members, add breakfasts, alter snack choice you can edit your team. If you need to make additional payment you will receive an email detailing this, and team registration will be disabled until we receive payment. If required print another form, but you must get it signed!
Step 8: Bring the completed, signed registration form with you to the event. Teams cannot start unless we have the signed form!
At any time you can edit your entries from your "Entry Management" page.
Before you send us payment, you can modify your entry as you wish.
As entry fees are non-refundable, once we have received your payment you will not be able to reduce numbers below the number paid for. However, we will be able to transfer fees between entries from the same group - please email us to action this. As we do not envisage that this will happen very often, it is not worth the time to modify the online system to support fee transfers.
If you have less walkers than paid places, simply leave a blank line on the registration form.
You can order more breakfasts than there are rolex replica team members if required for supporters.
You can alter the mix of vegetarian and standard breakfasts at any time.
If extra fees are due, you will receive an email detailing this, and access to the team registration page will be removed until the additional fees are received.
We moved to an online entry system mainly to simplify the management of the event for the organisers - all the information about who has entered, paid etc is in one place accessible to all of the organising team.
We felt this system would also be beneficial to team managers who can now see the status of their teams and make modifications online. Other information on the website is also automatically updated.
However, taking online payments adds another layer of complexity, and cost. It would be prohibitively expensive to set up a direct payment facility with a bank, and using agents like PayPal, while more affordable, is still complex (and time consuming) to program, for small gain.
We feel that the available time is better spent enhancing the information of cheap rolex replica provided to participants and public.
Can we use the "Blizzard Survival Bag" in place of the team sleeping bag? This specific Blizzard Survival bag http://www.blizzardsurvival.com/product.php/100/blizzard-survival-bag is suitable for use as the team sleeping bag.
It would also be a suitable replacement for the individual orange bivi bags, however to keep the rules consistent you still need to carry individual and team bags.
Only this bag is suitable, not the blankets / tubes etc.
Can members of Girlguiding take part in the event?Yes they can. Here is the response from Girlguiding UK:

This event sounds really exciting and I am pleased to confirm that there should be no problems with Girlguiding members participating. Girlguiding would define this level of countryside as ‘Lowland’. No formal qualifications are required for Leaders in this terrain, they just need to have appropriate experience in walking activities. We do suggest that Leaders should hold the Girlguiding Walking Scheme Level 1 qualification, however this is not a requirement.

Members of The Senior Section (14+) are able to walk in small groups without a Leader provided they adhere to the following regulations:
The group leaves a copy of their route and expected return time with a responsible adult who can be contacted by the group at any time during the walk.
All participants under 18 walking without an adult Leader must have completed a Girlguiding Information and Consent for Event/Activity form.
Members of The Senior Section walking without an adult Leader must have the approval of their unit Leader.

Their Leader must ensure:
The participants have had the necessary training and experience.
The participants have appropriate clothing and equipment.
The minimum number of girls in a group may be reduced to three if they are all aged 14 or over (a group of four is recommended as this makes them more able to deal with any emergencies.)

These regulations and further information about Girlguiding regulations for walking activities can be found on the Girlguiding website.

Please note that all Girlguiding members must complete official Girlguiding forms for the event. For the camping element, Leaders must hold the Going Away With Licence and must have gained approval for the event via their Commissioner